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Working with user accounts


To view, create, and manage HCP user accounts, you use the Users page in the Tenant Management Console. To display this page, in the top-level menu of the Tenant Management Console, select Security Users.

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Roles:  

View the user account list, you need the monitor, administrator, or security role

View the full definitions of user accounts, you need the security role

View the description, allow namespace management property, and data access permissions for user accounts, you need the monitor or administrator role

Create, associate roles with, delete, and otherwise manage user accounts, except modifying the allow namespace management property and data access permissions, you need the security role

Modify the allow namespace management property and data access permissions for user accounts, you need the administrator role

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.

About the Users page


The Users page lets you create, modify, and delete user accounts. It also lists the existing user accounts. For information on this list, see Understanding the user account list and Managing the user account list.

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.

Understanding the user account list


The Users page lists existing user accounts. For each account, the list shows:

The username

Whether the account is enabled or disabled

The full name of the account user

Whether the user login is authenticated locally or by RADIUS

To view additional information about an individual user account, click on the account username.

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.

Managing the user account list


By default, the user account list on the Users page includes all existing user accounts. The accounts are listed 20 at a time in ascending order by username.

You can page through, sort, and filter the list of user accounts. The Users page indicates which accounts are shown out of the total number of accounts in the current list.

Paging

You can change the number of user accounts shown at a time on the Users page. To do this, in the Items per page field, select the number of tenants you want. The options are 10, 20, and 50.

To page forward or backward through the user account list, click on the next ( TenantForward.png ) or back ( TenantBack.png ) control, respectively.

To jump to a specific page in the user account list:

1.In the Page field, type the page number you want.

2.Press Enter.

Sorting

You can sort the user account list in ascending or descending order by username. To change the sort order, click on the Username column heading. Each time you click on the column heading, the sort order switches between ascending and descending.

Filtering

You can filter the user account list by username. The filtered list includes only those user accounts with a username that begins with or is the same as a specified text string.

To filter the user account list:

1.In the entry field above the list, type the text string you want to use as a filter. This string can be up to 64 characters long and can contain any valid UTF-8 characters, including white space. It is not case sensitive.

2.Click on the find control ( FindControl.png ).

To redisplay the entire list of user accounts after filtering it, click on the clear filter control ( ClearFilterControl.png ).

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.

Creating a user account


To create a user account:

1.On the Users page in the Tenant Management Console, click on Create User Account.

2.In the Create User Account panel:

oOptionally, deselect Enable account to have the user account initially disabled.

A disabled user account cannot be used to access the Tenant Management Console or HCP Search Console. It can, however, be used for namespace access with the HTTP protocol and Namespace Browser.

oIn the Username field, type a login name for the user account. Usernames must be from one through 64 characters long and can contain any valid UTF-8 characters but cannot start with an opening square bracket ([). White space is allowed.

Usernames are not case sensitive.

The username for a user account must be unique for the current tenant. Different tenants can have user accounts with the same username.

You can reuse usernames that are not currently in use. So, for example, if you delete the account for a user, you can create a new account for that user with the same username as before.

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Tip: Consider using email addresses as usernames. This enables users to more easily remember their HCP usernames. It also gives you easy access to email addresses should you need to contact any users.

oIn the Full Name field, type the name of the person for whom you’re creating the user account. This name must be from one through 64 characters long and can contain any valid UTF-8 characters, including white space.

oFor the Authentication option, select either Local or, for remote authentication, RADIUS.

If you select Local, the panel displays the Password and Confirm Password fields and Force change on next login option. If you select RADIUS, these fields are hidden.

For local authentication:

In the Password field, type a password for the user account. Passwords can be up to 64 characters long, can contain any valid UTF-8 characters, including white space, and are case sensitive.

To be valid, a password must include at least one character from two of these three groups: alphabetic, numeric, and other.

The minimum length for passwords is tenant specific. Typically, it’s six or eight characters. For information on changing the minimum length for passwords, see Changing user account and login settings.

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Note: HCP does not save passwords in a recoverable format. If a user forgets his or her password, you need to assign a new one.

In the Confirm Password field, type the password again.

Optionally, select Force change on next login.

When this option is selected, the next time a user uses the account to log into the Tenant Management Console, the Console automatically displays the Change Password page. The user cannot do anything else in the Console until the password is changed.

Once the user changes the password, Force change on next loginis automatically deselected.

oIn the Roles section, select any number of roles for the user account, including none. For descriptions of the available roles, see Administrative roles and permissions.

oOptionally, specify a description for the user account:

1.Click on Description.

2.In the Description field, type a description of the user account. This text can be up to 1,024 characters long and can contain any valid UTF-8 characters, including white space.

oOptionally, if you have the administrator role, select Allow namespace management. (This option is selected automatically and cannot be deselected if the account being created has the administrator role.)

oOptionally, if you have the administrator role, click on Assign Namespace Permissions. Then associate data access permissions with the user account, as described in Specifying permissions for any number of namespaces.

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Note: You cannot associate data access permissions with a RADIUS-authenticated user account.

3.Click on Create User Account.

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.

Modifying a user account and its roles


As a user with the security role, you can change this information about a user account:

The username.

The full name.

The password.

The roles associated with the account.

Whether the account is enabled. If you disable an account while the user is currently logged in, the user is immediately prevented from taking any further actions.

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Note: You can disable your own account. Once you disable it, however, you cannot reenable it yourself.

Whether to force a password change at the next login.

You cannot change the user ID or type of authentication. (The user ID is displayed with other account details when you view an individual account as a user with the security role.)

To modify an existing user account (except its data access permissions and the allow namespace management property):

1.In the list of user accounts on the Users page, click on the username for the account you want to modify.

2.In the panel that opens, make the changes you want. For information on the fields and options in this panel, see Creating a user account.

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Notes: 

When changing the password for a user account, you can reuse the current password. You cannot do this when changing your own password on the Change Password page.

If you leave the Password field empty, the previously set password remains in effect.

3.Click on Update Settings.

If you are modifying the user account you used to log into the Console and:

oYou changed the roles associated with the user account, a message appears indicating that the page will be reloaded. Click on Close in the message window to reload the page.

oYou selected Force change on next login, the Console displays the Change Password page. You need to change your password on this page in order to continue working in the Console.

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.

Deleting a user account


You can delete a user account at any time. If you delete an account while the user is currently logged in, the user is immediately prevented from taking any further action. After you delete the account, the user can no longer log in.

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Tip: For a RADIUS-authenticated user, if the user account becomes invalid on the RADIUS server while the user is logged in, the user may still be able to take action in the current Console session for as long as ten minutes. To ensure that the user is immediately prevented from taking further action, delete the user in HCP before deleting the remote account.

You cannot recreate a deleted account. However, you can reuse the username from the deleted account to create a new account. The new account will have different user ID from the deleted account.

You cannot delete the account you used to log into the current Tenant Management Console session. Additionally, if no existing AD group has the security role, you cannot delete the last locally authenticated user account with the security role.

To delete a user account:

1.In the list of user accounts on the Users page, click on the delete control ( DeleteNamespaceControl.png ) for the account you want to delete.

2.In response to the confirming message, click on Delete.

© 2015, 2019 Hitachi Vantara Corporation. All rights reserved.